REGISTER FOR EMDC & HOUSING TOGETHER

There are two types of charges for the EMDC conference:

1. Registration fees to cover the cost of the event.
2. Housing fees to cover your housing and food onsite at the venue.

You can register yourself, and others (like your spouse, or roommate) at the same time.

1. Registration fees are as follows:

The fee is non-refundable; paid in advance to EMDC, and very close to the amount we charged back at EMDC 2010!*

This is the fee schedule for Pre-EMDC Training (22-25 May, 2024)

• $80 (single)   $120 (couple; i.e. $60 per person)  for  Early Registration (Jan-Feb, 2024)
• $100 (single)  $150 (couple; i.e. $75 per person) for On-Time Registration (March-April, 2024)
• $120 (single)  $180 (couple; i.e. $90 per person) for Late Registration (May, 2024)

This is the fee schedule for EMDC (27-30 May, 2024)

• $80 (single)   $120 (couple)  for  Early Registration (Jan-Feb, 2024)
• $100 (single)  $150 (couple) for On-Time Registration (March-April, 2024)
• $120 (single)  $180 (couple) for Late Registration (May, 2024)

This is the fee schedule for Post-EMDC Training (01-04 June, 2024)

• $80 (single)   $120 (couple) for Early Registration (Jan-Feb, 2024)
• $100 (single)   $150 (couple) for On-Time Registration (March-April 2024)
• $120 (single)  $180 (couple) for Late Registration (May, 2024)

For all of the above fee schedules the following rates may apply

• Special rate is $0, but you must still pay for your own travel and housing (go here to see if you qualify for reduced rates)
• One day rate is $30 (or 1200 baht) (includes Horizon’s day fee) or $40 (1500 baht) including lunch on site.

2. Housing fees are as follows:

EMDC 2024 is held at Horizon Resort Conference Center in Chiang Mai, Thailand. If you stay on site, the package includes room and 3 meals (breakfast, lunch and dinner). Fees are paid directly to EMDC who is handling the billing with Horizon.

Please do NOT try to book at Horizon. The EMDC team is handling all housing registration, room assignment and your housing payment.

When you register, please fill in as much information as you know, you save your registration and update the details later. You can book a room for 1, 2 or 3 people per room.  Rooms are available with single beds (1 person / bed) or double beds (2 persons / bed).

Housing at Horizon may fill up quickly. After that, we will NOT be organizing any overflow housing.  You will need to book your own housing when Horizon is full.  If you have a security concern about staying at Horizon, please stay off site with friends or at a different hotel. When you register for EMDC 2023 you will indicate if you want Horizon housing or you be making your own housing arrangements.

Note that participants making their own arrangements for housing are required to pay a day participation fee. You can also purchase lunch. 

The recommended earliest Check In Date is 21 May. The recommended latest Check Out Date is 5 June covering Pre-EMDC, EMDC & Post-EMDC. There is a non package room rate for days before and after which includes the room and breakfast only. You will have to purchase other meals and food separately.

The Horizon housing costs shown below are per person, per night unless otherwise stated. Including room, 3 meals, coffee breaks and transfer to and from the airport.

Standard Rooms (208 rooms)

Number of people in the room	Price /person/night Includes 3 x meals
(1) Single	$85.00 USD
(2) Double or Twin	$57.00 USD
(3) Triple	$57.00 USD

 

Luxury Rooms (30 rooms)
Horizon has recently finished construction of 30 new luxury rooms. These are a higher quality and higher price:

Number of people in the room	Price /person/night Includes 3 x meals
(1) Single	$110.00 USD
(2) Double or Twin	$70.00 USD

 

Deluxe Suites (6 new rooms)
Horizon has just finished construction of 6 new suite rooms. These are a higher quality and higher price:

Number of people in the room	Price /person/night Includes 3 x meals
(1) Single	$130.00 USD
(2) Double	$80.00 USD

IMPORTANT NOTE: The Deluxe Suites have one king size bed. It is a ‘double’ room only and not suitable for ‘twin’ sharing.

Additional Housing Notes

Payment By Transfer

If you belong to any of these organizations (SIL/WBT/WA/TSCO/WGA), please see a payment transfer option on the payment page, or visit our Help Center to facilitate an easy transfer (In 2024 this applies to both EMDC fees AND housing).

This is a very easy transfer process if you fill in the right fields (account numbers to be charged).  We will take care of it on the other end.

Housing Packages

We have set fees for housing ‘packages’ which cover the dates of Pre-EMDC, EMDC, and Post-EMDC. There are some combinations of check-in date and events that are not permitted. Some examples:

• Arriving after the start of the event you have registered for.
• Arriving more than one day before the event you have registered for. If you do so, you will be charged the single accommodation rate for that room.

Roommates

Sharing the room is a great way to keep your costs down. To help with logistics we encourage you to arrange your room mate before you register, and then include both people on the one registration. Both of you will be able to edit the details after the initial registration. This is a great help to our housing team. Thanks for your understanding!

In the registration you can request that we allocate a room mate for you.  We are happy to do this, however we will allocate the next available person, attending the same event, of the same gender. If you wish to room with your preferred roommate then include both people on the one registration. Both of you will be able to edit the details after the initial registration. This is a great help to our housing team. Thanks for your understanding!

Day Participants – Staying Offsite

Horizon is giving us a “package deal”.   We realize that some Asia-based people can make their own arrangements for housing & food off site for less cost.  However, EMDC is charged by Horizon for the use of the meeting rooms and facilities, and for coffee breaks (which includes day participants).

The “Day Fee” is $15 USD / day which includes lunch.

Day participants can also purchase dinner (evening meal), paid directly to the hotel “at the door” (or coupon system).

Thank-you for understanding!

To our local participants: Yes, we know there are “cheaper places in Chiang Mai.”  We have always kept our fees as low as possible, and we are using Horizon because it works for our purposes (i.e. is large enough with sufficient meeting rooms). Thank you for understanding!  Also know that our volunteer helpers and staff have kept the fees very low (we do not use an outside, middle-man, conference service organization that would increase the fees).

Overflow

Horizon may fill up quickly – once full you will need to make your own arrangements for housing and travel to and from the conference venue each day. We will do what we can to assist, but our resources are limited.

Transfer from the Airport to the Hotel

If you are booked at Horizon Village, they will provide a shuttle to and from the Chiang Mai International Airport. Make sure your flight details including arrival and departure times are recorded correctly in your EMDC Event Registration.

To catch the shuttle, proceed to Domestic Arrival Gate 1. There will be a representative from the hotel with a sign Horizon Village Hotel.

If you choose not to wait and provide for your own transportation, a cab stand is located outside of baggage claim and should cost 600THB+, which is about 20 USD. The hotel is about 15-20 km from the airport. Our admin team cannot be responsible for your whereabouts if you do not include your flight details on your registration form.

The fees above include a nice room, 3 great meals, coffee/snacks, and van pick up/ drop off at the airport!  Have a look at the Horizon site and see their rooms, pools, animals (a zoo, birds) and gardens. We are using Horizon because it is the only place big enough (number of people attending & rooms for training), not because it is beautiful.  But it is!

Those wishing to bring children, please write us at info@emdcon.org.

*Note: We have worked hard to keep registration costs low.
**If you do not receive a confirmation from our housing team, or if you have any trouble with their site please write to housing@emdcon.org

Cancellation and Refund Policy

You may have noticed that we do not charge much for pre-EMDC Training, EMDC, or Post-EMDC Training.  It is by far the least expensive conference of its kind that you can attend.

You need to pay our small registration fee when you register.  We make purchases or rentals based on the number of people coming (so your money is soon spent).  We cannot easily refund the fee as international payments, transfers, and refunds are costly and they require a bank account that we do not have.

If you change your registration type (e.g. from Pre to Post) and the amount due does not change, we can adjust your registration type. But if your change results in a lesser amount due, the difference cannot be refunded.

That is why our small fee is non-refundable.  If you have extenuating circumstances you can always write to info@emdcon.org.  Thanks for your understanding.